Public Works Commission Minutes - June 2010
(06-25-2010)

CITY OF ROSEBURG

PUBLIC WORKS COMMISSION MEETING

JUNE 10, 2010

MINUTES

CALL TO ORDER: The meeting of the City of Roseburg Public Works Commission was called to order at 3:30 p.m. Thursday, June 10, 2010 in the City Hall Third Floor Conference Room.

ROLL CALL: Present: Chair Chris Spens, Commissioners Fred Dayton, Jim Kent, Dick Filley, Nathan Reed, Stuart Liebowitz, Joe Powell, and Richard Weckerle

Absent: Noel Groshong

Others Present: Citizens Jessica and Craig Schan, Umpqua Basin Water Association Manager Brad Johnson

Attending Staff: Civil Engineer Jeff Nelson, Engineering Technician Ryan Herinckx and Public Works Department Technician Chanelle Rogers

APPROVAL OF MINUTES: Weckerle moved to approve the minutes of the May 13, 2010 Public Works Commission meeting. Motion was seconded by Reed and carried unanimously.

DISCUSSION ITEMS:

Bid Award Recommendation – Broad Street Improvements: Nelson informed that the City recently went out to bid for the reconstruction of Broad Street between Navajo Street and Walter Court. Broad Street was included in the annexations executed by the City in 2009. It is classified as a collector street and is currently substandard width, has no sidewalks, and has significant drainage ditches on both sides of the roadway. The project includes widening the street and installing curb, gutter, sidewalk, and storm drainage. Four bids were received and ranged from $618,597.50 to $737,592.00. The low bidder submitted all required documentation and is considered responsive. Douglas County has contributed $800.00 towards the improvement of this section of Broad Street. Money has also been budgeted in the FY 2010-11 proposed budget in the sidewalk/streetlight, storm drainage, and water utility funds to cover any costs in excess of $800,000. Weckerle questioned why the project was only to Walter Court. Herinckx informed that at that point the street widens and there is already curbing. Spens asked how many street lights were being proposed. Herinckx replied that the street lights are outside of this contract but he has been working with Pacific Power and are focusing on the intersections but will be going beyond the scope of the reconstruction project. Powell inquired since the bid was below the amount the county contributed would the City be using all of the contribution. Nelson informed that yes the City would be using all of the contribution money what is left over from this project will go to improvements on some of the other streets that were recently annexed.

MOTION: Dayton moved to recommend to the City Council to award the contract for the Broad Street Improvements, Project 10PW10 to the lowest responsive bidder, Knife River, in the amount of $618,597.50. Motion seconded by Weckerle and carried unanimously.

AUDIENCE PARTICIPATION: None

INFORMATIONAL ITEMS: A copy of the Intergovernmental Agreement with Umpqua Basin Water Association (UBWA) was provided to the commission at their request. Dayton questioned if UBWA was allowed to serve properties inside city limits. Brad with UBWA informed that they do serve some properties on Military Ave. but they are above the elevation that the City serves to. Dayton asked how many accounts UBWA has in the city limits. Brad informed there were about 25. Dayton then questioned if the agreement had a provision to buy out those accounts if the City could serve them. Brad replied that there had not been a provision. Discussion ensued regarding growth areas and how the agreement with UBWA would be handled if growth happened in an area that is currently served by UBWA. Spens noted that in the agreement there was an option for either party to give 60 days written notice to terminate the agreement.

BUSINESS FROM THE COMMISSION: None

NEXT MEETING DATE: July 8, 2010

ADJOURNMENT: Meeting adjourned at 3:52 p.m.

Chanelle Rogers

Public Works Department Technician

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