Golf Commission Minutes - June 2005
(08-19-2005)

CITY OF ROSEBURG

GOLF COURSE COMMISSION MEETING

June 13, 2005

MINUTES

CALL TO ORDER: The City of Roseburg Golf Course Commission met at the Stewart Park Golf Course on Monday, June 13, 2005. Chair Rick Coen called the meeting to order at 12:06 p.m.

ROLL CALL: Present: Chair Rick Coen, Commissioners John Dunn, Jeff Bright, and Larry Oatney.

Absent: Leila Heislein.

Attending Staff: Parks & Golf Director Jim Dowd, Mel Ganger, and Secretary Vicki Tower.

Others Present: None.

APPROVAL OF MINUTES: Dunn moved to approve the minutes of the April 21, 2005, and May 19, 2005, meeting. Oatney seconded the motion. Motion carried unanimously.

DIRECTOR’S REPORT:

Financial Report:

Discussion ensued regarding the May 2005 financial report included in the packet. There were questions expressed from the Commission that the passes vs. dollars received in the report did not compute, nor the green fees. Dowd stated that he will ask the Financial Department to check the report, and if it is amended, he will mail a new copy to the Commission. He will also bring the quarterly financial report back in July.

Stability of Golf Course Revenues:

Oatney asked if the City Council was not in favor of giving the Golf Commission money for Capital Improvements. Coen said that Stewart Park Golf Course is an enterprise fund, and that means it is to be self-supporting. He stated that if the Commission would ask for funds, the Council would probably say no; the Council’s focus is on public safety. Dowd informed they could ask to use the Park Improvement Fund monies to help fund Capital Improvements if it is to fund a recreational entity. Dowd said there is also the possibility of funds from the Stewart Trust.

Discussion was held regarding the irrigation problems at the course. Dowd estimated it would take $250,000 to redo the system, but it could be done in phases.

Coen felt they should go forward with an aggressive plan. He suggested:

1. Adjust fees

2. Look at cost or benefits of privatizing the course

3. Leveraging funds that look at maintaining plans

4. Grants or park funds

5. Ask City Council to give money out of the general fund to borrow, short or long term.

Commission discussed a 5-day, not weekend, yearly pass at Bright’s suggestion. They discussed raising monthly passes a certain % starting next year. Oatney asked about the availability of funds from the Ford Family Foundation. Dowd stated they do not like to give to Municipalities.

Dunn informed he felt they were obligated to look in more depth at privatization of the course. Coen stated that one of the options listed has to be privatization.

Oatney requested that Dowd bring a report on how many hours have been spent on repair of the irrigation system.

Coen made a motion to direct Dowd to present to City Council an aggressive fund plan with the following options:

1. Adjust Fees

2. Park Improvement Funds

3. Stewart Park Funds

4. Ask City Council to get more details for privatization

5. Option to use the General Fund for emergencies

Bright seconded the motion. Motion was unanimous.

ADJOURNMENT: Meeting adjourned at 1:20 p.m.

Vicki Tower, Secretary

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