Golf Course Commission Minutes - November 2006
(12-01-2006)

CITY OF ROSEBURG

GOLF COURSE COMMISSION MEETING

November 30, 2006

MINUTES

CALL TO ORDER: The City of Roseburg Golf Course Commission meeting was held in the 3rd Floor City Hall Conference Room on Thursday, November 30, 2006. Chair Rick Coen called the meeting to order at 12:10 p.m.

ROLL CALL: Present: Chair Rick Coen, Larry Oatney, Leila Heislein, Ron Beach, and John Dunn .

Absent: None.

Attending Staff: Public Works Director Clay Baumgartner, Parks & Recreation Program Planner Barbara Taylor, and Public Works Secretary Vicki Tower.

Others Present: Nancy Stockhoff of the Women’s Golf Association and Darcy from Stewart Park Golf Course Pro Shop

APPROVAL OF MINUTES: Dunn moved to approve the minutes of the August 24, 2006, meeting. Heislein seconded the motion. Motion carried unanimously.

DISCUSSION ITEMS:

Taylor informed that the City of Roseburg Parks Superintendent Ron Edwards is overseeing the maintenance of Stewart Park Golf Course, as the position of the Stewart Park Golf Course Superintendent is now vacant.

Oatney asked if the new hire for the Stewart Park Golf Course Superintendent could be hired at a lower salary range. Baumgartner said it was important to get quality with skills, and it may be a union issue. Staff will discuss the issue with the Human Resources Director.

Golf Maintenance Report for October & November:

October Golf Maintenance Report

• Fertilized greens.

• Fertilized tees.

• Fungicide applied to greens.

• Repaired mainline on #2.

• Repaired mainline on #7.

• Opened 4th tee to play.

• Mulched leaves daily.

• Blow off #6 and #4 daily

• Frost delays.

• Working on driving range.

November Golf Maintenance Report

• Fertilized fairways

• Fertilized greens

• Fungicide applied to greens

• Lowered height on #4 tee

• Removed irrigation pump

• Cleaned up windstorm debris

• Additional leaf removal

• Began filling low areas on driving range

• Assisted by Parks personnel as needed

• General maintenance continues

Summary of Golf Course Safety Consultant:

Taylor reported that staff is continuing research on estimated costs and possible funding sources for driving range safety project(s). A report from John Zoller, Golf Course consultant, who visited Stewart Park Golf Course on September 28, 2006, was included in the Commissioner’s packet. He outlined possible solutions to the safety issues at the driving range.

Taylor stated staff is still receiving fencing costs. They are looking at 60’ high fencing rather than 75’ and wooden posts not metal in order to save funds.

The driving range is now open to all clubs.

Baumgartner stated staff is retaining a local engineering firm to look at grading costs, relocation of building, and work on the fairway. Staff will bring the information back to the Commission at the next meeting.

Dunn asked the cost of the reduced flight range balls. Taylor informed it would cost about $3,000 to replace the balls.

Oatney asked why they could not add to the present netting, rather than replace the entire net. Baumgartner said staff will bring back four to five options at the next meeting.

Golf Course Concessionaire:

Taylor informed that there were two responses to the Request for Proposal for Concessionaire Services. Current concessionaire Pat Huffer submitted a proposal, and the other respondent withdrew.

After reviewing the response to the Request for Proposal for Concessionaire Services, staff negotiated with Huffer on an amended new concessionaire agreement.

Items agreed upon include:

1. Length of agreement: Two years, January 1, 2007 – December 31, 2008.

2. Full time manager required (40 hrs/week).

~ Full time manager no later than April 1, 2007.

~ Selected by concessionaire, PGA apprentice is okay.

~ Approved by City of Roseburg.

3. Driving Range

~Concessionaire receives 100% of revenue until June 30, 2007, or 3 months after completion of improvements, whichever is later.

~ Concessionaire receives 75% of revenue until June 30, 2008.

Audience: None.

Good of the Order:

Adjournment: Meeting adjourned at 1:15 p.m.

Vicki Tower, Secretary

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